Company file
To be able to take care of the administration of your company (sole proprietorship, for BV see here), we request the following information for our file.
1. Permanent file company
Company details:
- Company name and address details
- Chamber of Commerce registration
- VAT identification number
- Phone number
Owner(s) details
- Name and address details
- Gender
- Citizen service number (BSN)
- Copy of passport/driver’s license
- Wwft identification and date
- Wwft risk profile and date
- For other information, see income tax file
Deeds and modest undertaking:
- Company/partnership deed
- Acquisition/Acquisition Deed
- Relevant agreements
Other company data:
- Organization chart
- Order confirmations
- Terms and Conditions
Permanent data payroll administration:
- Payroll tax number
- Decision with the sector connection, the contribution percentage and the percentage for the differentiated contribution Work Resumption Fund (Whk)
- Business association and membership number
- CAO regulation
Any audit reports from the Tax and Customs Administration
Real estate:
- Purchase/sale deed
- Purchase agreement or purchase/contracting agreement
- Notary settlement
- Excerpt from Land Registry
- Credit agreement
- Rental or rental agreement
- Decree taxed rental VAT
Movable property:
- Purchase/sale agreement
- Credit agreement
- Rental or rental agreement
Credit agreements:
- Current account agreement
- Mortgage loan
- Credit agreement
Pension and annuity provisions:
- Annuity Agreement
- Standing rights agreement
- Pension policy/letter
- Capital sum insurance
- Life insurance
Permits/subsidy documents/other insurances
- Employer insurance
Permanent employee data, such as:
- Employee employment contract
- Name and address details
- Citizen service number (BSN)
- Copy of passport/identity card
- Statement of data for the employee’s payroll taxes
- Copy work permit or combined residence and work permit
- Declaration of no private use of a car
2. Annual file
Administration
- Balance
- Profit and loss account
- Previous entries
- Specification of balance sheet items
- Investments during the financial year
- Depreciation
Depreciation statements
WOZ decisions
Calculation bottom value - Stock statement 31/12
- Debtor specification
- Accounts receivable
- Other receivables/accruals
- Cash/bank specifications
- Equity
Private recordings owner
Private deposits owner
Profit distribution owners
Equity equation - provisions
- Loans
- Creditor specification
Accounts Payable Expiration - Taxes
- Other debts/accruals
- Events after the balance date
- Yield specification
- Cost specification
VAT
- Reconciliation declarations with administration
- Copies of declarations/annual totals specification
- Refund decisions
- Copy statement ICP
- Customer permissions
- Sales tax supplement
- Taxed rental decision
- Application KOR
Payroll administration/wage tax
- Connection of declarations administration
- Customer permissions
- Payroll journal entries
- Employee insurance premiums
- Correction messages
- Working conditions service
- Absence reports
- Work-related costs scheme
Designated final levy wage
Free space calculation - Employee wages (per employee)
- Gross salary
- Wages in kind
- Overtime compensation
- Cost reimbursement
- Dispensations
- Childcare allowance
- Fixed expense allowance
- Company car
- Wage statement
- Payslip
- Annual statement
3. Declaration file
- See income tax file
4. Advice file
- Correspondence about the company
- Advice about the company
- Telephone notes related to the company