Company file

To be able to take care of the administration of your company (sole proprietorship, for BV see here), we request the following information for our file.

1. Permanent file company

Company details:

  • Company name and address details
  • Chamber of Commerce registration
  • VAT identification number
  • Phone number
  • E-mail

Owner(s) details

  • Name and address details
  • Gender
  • Citizen service number (BSN)
  • Copy of passport/driver’s license
  • Wwft identification and date
  • Wwft risk profile and date
  • For other information, see income tax file

Deeds and modest undertaking:

  • Company/partnership deed
  • Acquisition/Acquisition Deed
  • Relevant agreements

Other company data:

  • Organization chart
  • Order confirmations
  • Terms and Conditions

Permanent data payroll administration:

  • Payroll tax number
  • Decision with the sector connection, the contribution percentage and the percentage for the differentiated contribution Work Resumption Fund (Whk)
  • Business association and membership number
  • CAO regulation

Any audit reports from the Tax and Customs Administration

Real estate:

  • Purchase/sale deed
  • Purchase agreement or purchase/contracting agreement
  • Notary settlement
  • Excerpt from Land Registry
  • Credit agreement
  • Rental or rental agreement
  • Decree taxed rental VAT

Movable property:

  • Purchase/sale agreement
  • Credit agreement
  • Rental or rental agreement

Credit agreements:

  • Current account agreement
  • Mortgage loan
  • Credit agreement

Pension and annuity provisions:

  • Annuity Agreement
  • Standing rights agreement
  • Pension policy/letter
  • Capital sum insurance
  • Life insurance

Permits/subsidy documents/other insurances

  • Employer insurance

Permanent employee data, such as:

  • Employee employment contract
  • Name and address details
  • Citizen service number (BSN)
  • Copy of passport/identity card
  • Statement of data for the employee’s payroll taxes
  • Copy work permit or combined residence and work permit
  • Declaration of no private use of a car

2. Annual file


  • Balance
  • Profit and loss account
  • Previous entries
  • Specification of balance sheet items
  • Investments during the financial year
  • Depreciation
    Depreciation statements
    WOZ decisions
    Calculation bottom value
  • Stock statement 31/12
  • Debtor specification
  • Accounts receivable
  • Other receivables/accruals
  • Cash/bank specifications
  • Equity
    Private recordings owner
    Private deposits owner
    Profit distribution owners
    Equity equation
  • provisions
  • Loans
  • Creditor specification
    Accounts Payable Expiration
  • Taxes
  • Other debts/accruals
  • Events after the balance date
  • Yield specification
  • Cost specification


  • Reconciliation declarations with administration
  • Copies of declarations/annual totals specification
  • Refund decisions
  • Copy statement ICP
  • Customer permissions
  • Sales tax supplement
  • Taxed rental decision
  • Application KOR

Payroll administration/wage tax

  • Connection of declarations administration
  • Customer permissions
  • Payroll journal entries
  • Employee insurance premiums
  • Correction messages
  • Working conditions service
  • Absence reports
  • Work-related costs scheme
    Designated final levy wage
    Free space calculation
  • Employee wages (per employee)
  • Gross salary
  • Wages in kind
  • Overtime compensation
  • Cost reimbursement
  • Dispensations
  • Childcare allowance
  • Fixed expense allowance
  • Company car
  • Wage statement
  • Payslip
  • Annual statement

3. Declaration file

  • See income tax file

4. Advice file

  • Correspondence about the company
  • Advice about the company
  • Telephone notes related to the company